Vị trí cần tuyển: Quản lý Văn phòng Hiệu trưởng cấp I - HOE's Office Manager 

Số lượng: 01

Mô tả công việc:

1. Assisting the Head of Elementary 

-  Assist Head of Elementary in the school plans and activities 

-  Support Head of Elementary in fulfilling all daily tasks  

-  Assist Head of Elementary in meetings with parents and deal with parents enquiries in the areas assigned by the Head of Elementary 

-  Follow up tasks relating HR issues, Projects, Purchases and academic issues assigned by the Head of Elementary 

2. Assisting Admissions process 

-  Coordinate with Admissions team to arrange interview schedule for new students with the Head of Elementary or any teacher.  

-  Ensure all students are enrolled correctly in accordance with School's policy 

-  Prepare assessment papers and support the teachers who conduct the assessments with preparation prior to the date. 

3. Assisting in Academic 

-  Ensure that records of all academic matters pertaining to students such as school reports, assessment results, test results… are well kept. All files must be neatly labeled and categorized accordingly 

-  To provide secretarial support to the principal, including copying material, filing documents, composing routine correspondence and general communications, bulletins, newsletters and notices. 

-  Support the Head of Elementary with student’s management if needed.  

-  Other tasks of documentation, syllabuses, teaching support and others to facilitate smooth academic years. 

4. Assisting the school’s events 

-  Supporting all the school’s events when needed such as Tet market, Winter Bazaar, PTA meetings, workshops… 

-  Assign staff to support classes’ assemblies in logistic and welcome parents to the event.  

5. Overseeing office and support staff 

• Overseeing Administrators 

-  Double-check translation of school letter/ newsletter sending home to parents 

-  Review the translation of emails from teachers to parents 

-  Oversee the update of students details/ record 

-  Control request for stationeries and book pack for students and teachers  

-  Manage all stationery stocks and place orders if required 

-  Oversee the support for teachers including their orders, reprographic, logistic… 

• Overseeing Maintenance of classrooms 

-  Supervise school tidiness and cleanliness to make sure all PYP classrooms are ready for school days. 

-  Supervise the maintenance support and double check the completion of requests to make sure the classes’ activities run smoothly  

6. Supporting to HR  

-  Check staff/ teachers/ TAs attendance and report to HR monthly 

-  Collect required documents for new staff as Banking Account number, CV, photos, etc and send them to HR when needed. 

-  Send request of recruitment for admin staff/ Tas 

-  Send gift request for staffs ( sickness, baby birth, marriage, condolence) 

7. Controlling budget 

-  Prepare advance form and clear advance form for any activities of the school if needed 

-  Request for the cash advance and clear documents for any trip of the school. 

-  Manage the budget for stationery order and other expenses in Elementary school.

Yêu cầu:

- Native Vietnamese, good communication in English, Vietnamese (verbal and written).  

- Graduated with min. a Bachelor degree.  

- Experience and proven knowledge of ability to effectively use the computer as a tool for a variety of functions. Familiar with Words, Excel, Google apps (Forms, Sheets, Drive), Gmail and Internet in general.  

- Experience in administration, Work Permit & Visa application, customer service, admissions in an educational environment will be advantaged. 

- Hardworking, detail-oriented, team player…

Quyền lợi:

- Competitive salary

- Health Care & Insurance Benefit for Employees

- Stable, international and friendly working environment

Liên hệ:

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