Position Job Description

Position: Fulltime Intern - 6 months and to be extended

Division:  Project Management Division

Section/Unit: Vietnam Project Unit

Reports to: The Program Manager, Vietnam Office
                   Work closely with the Hanoi Staff and consultants

Subordinates: None

Duration: June 2019 to 30 Nov 2019

Overall responsibilities

The Project Assistant Intern will provide supports for projects and administrative works in the Hanoi Office. His/Her main task is to conduct the secretarial supports and logistic arrangements to support the project team and information collection and do the translation/interpretation.

Key tasks and responsibilities

The Project Assistant Intern will perform multi-tasks including but not exclusively to:

• Provide logistic support for the implementation of activities, including communication events at community and in the factories and project workshop.
• Provide secretarial and administrative supports for the project team and the office works
• Take notes for meetings, workshop and write activity reports
• Assist in collection project information such as type, key in, filing…
• Create and edit contents for project’s facebook
• Conduct the assigned project activities as needed
• Translate documents and interpreter from English-Vietnamese and vice versa
• Conduct research and prepare documents as needed

Key performance indicators

• Secretarial supports and logistic arrangements are completed in a timely manner and with high quality
• Project facebook and zalo are effectively managed
• Administrative work are implemented appropriately and timely
• Translation is completed in a timely manner and with high quality

Working hours

• Normal working hours: 8.30-17.30 Mon to Fri
• The intern might be asked to work overtime or on the weekends but the total working time will not exceed 40 hours/week

Location: Kenan Hanoi office
                Bac Ninh province (to conduct community activity when required)

Benefits

• International working environment
• Small lunch allowance will be provided

Qualification

• Bachelor’s degree or current college student in Business Administration or related fields
• Business professional proficiency with both English and Vietnamese
• Good communication and interpersonal skills
• Multi-tasking with prioritization skills.
• Relevant previous work experience preferred
• Being able to work independently with minimum supervision required

Others

• The intern self takes responsibilities for all insurance and healthcare if any
• Excellent intern might be promoted to staff with short-term contract (6-12 months)

Interested candidates should send applications to: [email protected]

Subject mail: [Kenan - 042019] Project Assistant Intern - Fullname

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